ANNOUNCEMENT: I will be going on maternity leave at the end of June 2025, with the intention of returning to work later on this year.
ANNOUNCEMENT: I will be going on maternity leave at the end of June 2025, with the intention of returning to work later on this year.
When it comes to wedding stationery, it’s not just what you have, it’s where you place it. Thoughtfully positioned wedding stationery can elevate the experience for your guests, set the tone for each part of the day, and bring that all-important sense of flow to your celebration.
Whether you’re going for relaxed rustic vibes, timeless elegance, or something wildly romantic, here’s a little guide to help you decide where everything goes, because beautiful design deserves to be seen.
Where to place it: Right at the entrance to your ceremony or venue.
This is the first thing your guests will see, so it sets the tone for your day. Whether it’s propped on an easel or nestled into a floral installation, your welcome sign invites guests into your world. You can include your names, the wedding date, and a short greeting like “Let’s celebrate!” or “We’re so glad you’re here.”
If you’re having your ceremony and reception in different locations, consider having a second sign at the reception entrance too.
Where to place it: Near your welcome sign, or just past it in a high-traffic area.
This sign is not only practical, it helps manage expectations, especially if you’ve got a few hours between the ceremony and meal. Let guests know what’s happening when, and keep the wording light and fun to match your vibe. A visual timeline with icons always goes down well!
Where to place it: At the entrance to your dining area or marquee.
Your seating plan is a must-have if you’re doing assigned seating. It helps guests find their spot quickly and keeps the flow smooth. It’s best displayed before guests enter the reception space so they can take a moment to find their table. Whether it’s a large framed board, or an arrangement of individual cards, I love designing seating plans that really feel like a focal point.
Where to place them: On ceremony seats for VIPs.
Reserved signs help save seats for close family or anyone with a special role in your ceremony. They can be small, elegant tags tied with ribbon, or simple folded cards placed on chairs or pews.
Where to place them: On the tables at each setting, or tied to the back of chairs.
Place names are your moment to get a bit playful or personal. They help avoid the seating scramble and can double up as favours if you like. For something a little different, you could opt for chair tags, little cards tied with ribbon or twine to each guest’s chair. They add a lovely tactile detail, especially for boho, woodland or barn-style weddings.
Where to place it: On the bar or near your drinks station.
If you’re having signature cocktails or mocktails, or even a help-yourself drinks area, a lovely wedding stationery item to have is a sign here keeps things clear and adds a pop of personality.
Where to place them: In the centre of each guest table.
Essential for helping guests find their seats, table numbers or names should be easy to spot but still fit with your table styling. I love designing these to coordinate with your other on-the-day wedding stationery.
Where to place them: At each place setting, or one per table if you prefer.
Menus add a gorgeous layer to your table styling and give guests a little preview of the deliciousness to come. You can go for individual menus on each plate or a shared version that stands in the centre of the table. If you’re having a buffet or food stations, signage there is helpful too!
Where to place it: Right by the guestbook table.
You’d be surprised how often guestbooks get missed, so a sign with a gentle prompt is always a good idea. You could go traditional with “Please sign our guestbook” or make it more playful with “Leave us a note for the future!”
Where to place it: On the designated table or area where guests can drop off cards and gifts.
Keep this spot easy to find but slightly tucked away so it doesn’t get in the way of the main event. A small sign here is so helpful, especially if you’re using a vintage suitcase, birdcage or postbox as your card holder.
Where to place them: Tied to your favours or placed underneath/alongside them at each table setting.
If you’re giving favours, a little tag with your names, the wedding date, or a short message of thanks adds such a lovely, personal touch. It’s those little details that guests remember.
Your wedding stationery is more than pretty paper, it’s part of your storytelling. Placing it with care ensures your guests feel welcomed, guided, and part of the journey from the moment they arrive.
If you’re unsure where something should go, or want to make sure each piece ties in beautifully, I’m always happy to help. When we design your wedding stationery together, I’ll guide you through not only what to include, but exactly how to style it on the day.
To view more of my wedding stationery designs, including invitations, RSVPs, save the dates, seating plans, welcome signs and so much more, please take a look at my website links below, Instagram or Facebook pages, or my Pinterest page:
If you’re interested in having wedding stationery designed for your special day, whether this be an invitation, a save the date, a details card, a timeline sign, an RSVP, or whatever you may need for your special day, please get in touch with me today.
A little bit about me: I'm Gabrielle. I'm a mother to my wonderful son, a wife to my incredible husband, and a cat mom to my two Bengal boys.
Recently, I embarked on my dream of starting my own graphic design business, where I offer a range of services, including branding, website design, and wedding stationery.
I've decided to start a blog to share my thoughts and opinions on these topics, with the hope that my insights will be helpful to others.
Hi, I’m Gabrielle
A little bit about me: I’m Gabrielle. I’m a mother to my wonderful son, a wife to my incredible husband, and a cat mum to my two Bengal boys.
Recently, I embarked on my dream of starting my own graphic design business, where I offer a range of services, including wedding stationery, greeting cards, invitations, website design, branding and other design services.
I’ve decided to start a blog to share my thoughts and opinions on these topics, with the hope that my insights will be helpful to others. I hope you all enjoy.
gaby x
