What to Include in Your Wedding Invitation Details Card

When it comes to wedding invitations, the main invitation card shares the essentials, who, when, and where. But what about all the little details your guests need to know to ensure your day runs smoothly? That’s where the details card comes in!

A thoughtfully designed details card, neatly tucked inside your invitation suite, can save you countless questions and help guests feel comfortable and well-prepared. Here’s what to consider including:

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1. Dress Code

Be clear about what you’d like your guests to wear. Whether it’s black tie, cocktail attire, smart casual, or even themed, stating the dress code avoids confusion and helps your guests arrive dressed appropriately for your venue and vibe.

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2. Timeline of the Day’s Events

A simple breakdown of the key moments is always appreciated. Let your guests know the ceremony time, when the drinks reception begins, the meal, speeches, evening entertainment, and an estimated finish time. This helps guests plan their day, especially those travelling from afar.

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3. Accommodation Information

If you’ve reserved rooms at specific hotels or if there are recommended places to stay nearby, mention them on the details card. You can also include group booking codes, website links, or even local B&Bs and transport-friendly options.

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4. Children — Yay or Nay?

This can sometimes feel awkward to address, but it’s perfectly acceptable to politely mention your wishes. Whether your day is an adults-only affair or you’re happy for little ones to attend, clarity avoids confusion. For example:
“We kindly request that our celebration remains an adults-only occasion.”

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5. Gifts & Registry Information

Guests appreciate knowing your preferences when it comes to gifts. If you’ve chosen a gift registry, include the link or name of the shop. If you’d prefer money towards a honeymoon or future plans, a gentle and tasteful note will do the trick, such as:
“Your presence is present enough, but should you wish to give a gift, a contribution towards our future adventures would be greatly appreciated.”

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6. Transport & Parking Details

Let guests know about parking availability at the venue, shuttle services you may have arranged, or the nearest train station or taxi companies. This is particularly helpful if your venue is a little off the beaten path or if you expect guests to return to a central hotel.

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7. Song Requests

If you’re hoping to get everyone on the dancefloor, invite guests to send song requests ahead of time! A short line on the details card can encourage them to let you know their favourites:
“We’d love to hear your must-dance-to tunes! Please send us your song requests.”

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8. Special Dietary Requirements

Including a note requesting guests inform you of any dietary requirements is always a thoughtful touch. It helps your caterers plan and ensures everyone enjoys the meal stress-free.

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9. Contact Information

List the best point of contact for the day, whether that’s your wedding planner, a trusted family member, or a close friend. This way, guests know whom to reach out to with last-minute questions, and you can focus on enjoying your day!

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Final Thoughts

A details card truly is your best friend when it comes to ensuring your guests feel informed and your wedding day unfolds seamlessly. Think of it as your opportunity to share those crucial little extras that will make all the difference to their experience.

At Inkspiration by Gabrielle, I pour my heart into creating beautifully cohesive stationery suites that not only set the perfect tone for your celebration but also act as a thoughtful guide for your guests, ensuring everyone feels perfectly prepared and can relax and enjoy every moment with you.

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To view more of my wedding stationery work, including invitations, RSVPs, save the dates, seating plans, welcome signs and so much more, please take a look at my website links below, Instagram or Facebook pages, or my Pinterest page:

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Contact Inkspiration by Gabrielle

If you’re interested in having wedding stationery designed for your special day, whether this be an invitation, a save the date, a details card, a timeline sign, an RSVP, or whatever you may need for your special day, please get in touch with me today.